Billing Specialist

Role and Responsibilities

Arning Companies is seeking a detail-oriented and dependable Billing Specialist to join our accounting team. In this role, you will be responsible for the accurate and timely preparation, processing, and management of invoices and billing records across our portfolio of operations. The ideal candidate thrives in a fast-paced environment, possesses strong organizational skills, and demonstrates a commitment to accuracy and customer service excellence.

• Prepare, review, and process customer invoices in an accurate and timely manner.

• Verify billing data and reconcile discrepancies between invoices, purchase orders, and contracts.

• Monitor accounts receivable and follow up on outstanding balances and overdue accounts.

• Post payments, adjustments, and credits to customer accounts in the accounting system.

• Respond promptly to customer and internal billing inquiries, resolving issues professionally.

• Maintain organized and up-to-date billing records, files, and documentation.

• Assist with monthly and year-end closing activities related to accounts receivable.

• Generate and distribute billing reports and aging summaries for management review.

• Coordinate with project managers, operations staff, and clients to ensure billing accuracy.

• Identify opportunities to improve billing processes and contribute to workflow efficiencies.

Qualifications, Education, Requirements, Preferred Skills

Required

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Business, or a related field preferred.

• 2+ years of experience in billing, accounts receivable, or a related accounting role.

• Proficiency in Microsoft Office Suite, particularly Excel and Word.

• Experience with accounting software (e.g., QuickBooks, Sage, SAP, or similar ERP systems).

• Strong attention to detail and a high level of accuracy in data entry and financial calculations.

• Effective written and verbal communication skills.

• Ability to manage multiple priorities and meet deadlines in a dynamic work environment.

Preferred

• Strong knowledge of accounts receivable processes; experience in a job cost environment is a plus.

• Knowledge of sales tax requirements and compliance as they relate to invoicing.

• Experience working in a multi-entity or multi-division company environment.