Licensing and Compliance Coordinator

Position Summary

The Licensing and Compliance Coordinator will serve as the central point of contact for all state licensing, permitting compliance, and regulatory reporting activities across Arning’s multi-state operations. This position is critical to ensuring uninterrupted business operations by maintaining all necessary licenses in good standing, meeting mandatory reporting deadlines, and supporting the permitting and contracts teams with proactive license management.

Primary Responsibilities

License Management

• Maintain comprehensive tracking system for all company licenses including:

o General contractor licenses

o Manufacturing/factory-built building licenses

o Installation licenses (modular and canopy)

o Special licenses (dealer licenses, jurisdiction-specific requirements)

• Monitor and manage all license renewal dates, ensuring timely submission of applications and fees
• Coordinate with HR/Contracts team regarding qualifier changes that may impact license status
• Research and initiate new license applications for state expansion as directed
• Maintain organized digital and physical files of all license documentation

Compliance Reporting

• Complete and submit monthly construction and installation reports for all required states (Alabama, Arizona, Louisiana, Texas, and others as identified)
• Ensure monthly reports are filed even when no activity occurs in that state to maintain license standing
• Track and meet all state-specific reporting deadlines and requirements
• Respond to state agency inquiries and requests for documentation

System Management amp; Record Keeping

• Develop and maintain Monday.com boards (or similar systems) to track all license renewals, deadlines, and reporting requirements
• Create and maintain compliance calendar with alerts for upcoming deadlines
• Generate regular reports on license status, upcoming renewals, and compliance activities
• Identify and document any lapsed licenses or compliance gaps requiring immediate attention

Cross-Departmental Coordination

• Serve as liaison between Permitting, Contracts, and Quality departments on licensing matters
• Support Permitting Specialist by assuming full responsibility for manufacturing licensing and reporting
• Coordinate with Contracts team on general contractor license management
• Provide status updates and escalate issues requiring management attention

Process Improvement

• Identify opportunities to streamline licensing and compliance processes
• Research best practices for multi-state license management
• Recommend process improvements and system enhancements
• Assist in developing standard operating procedures for compliance activities

Required Qualifications

Education amp; Experience:

• High school diploma or equivalent required; Associate’s degree preferred
• 2+ years of administrative experience; experience with regulatory compliance, licensing, or government reporting preferred
• Experience working with state agencies or navigating government websites/portals a plus

Skills amp; Competencies:

• Exceptional organizational skills and attention to detail
• Strong ability to manage multiple deadlines simultaneously without dropping balls
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook)
• Comfortable learning new software systems and online portals
• Excellent written and verbal communication skills
• Self-motivated with ability to work independently and follow through on tasks
• Problem-solving skills and resourcefulness in navigating bureaucratic processes
• Ability to maintain confidentiality with sensitive business information

Personal Attributes:

• Meticulous and detail-oriented with a “nothing falls through the cracks” mentality
• Proactive rather than reactive approach to deadline management
• Calm under pressure when managing competing priorities
• Professional demeanor when interacting with state agencies and internal stakeholders
• Team player willing to support multiple departments

Preferred Qualifications

• Experience with construction, manufacturing, or building industry compliance
• Familiarity with multi-state business operations
• Experience with Monday.com or similar project management platforms
• Understanding of general contractor or manufacturing licensing processes

Working Conditions

• In-person position at Clarksville, AR facility
• Standard business hours with occasional flexibility needed for deadline management/accommodation of different time zones.
• Office environment with computer work as primary function